Is It Time to Transform Your Office?

Is It Time to Transform Your Office?As more and more millennials enter the global workforce, businesses are faced with a generational split. Older staff are seeking to work later into life, and they are used to working in the same place each day. At the same time, younger employees expect more flexibility: they want to work from home, work varied hours, and bring their own devices to work.

In the face of this shift in working practice, we’re seeing the traditional office slowly changing shape at the same time. Desks may only be occupied for part of the week, as technologies like hosted desktops allow staff to work from practically any location. VOIP telephony lets people take their phone lines with them, and hosted Exchange is shrinking the on-premise data centre.

The office of the future will be a very different place, compared to the function it has served over the last 30 years.

Millennial Perks

Millennials are a generation that has grown up with the internet. They’re the people most likely to use instant messaging to talk with a team, or fire up video calls rather than attend meetings. Google and Facebook have led the way in redesigning their workplaces to better meet the needs of millennial staff, and SMEs can learn a lot from these initiatives.

Facebook has reinvented the humble vending machine, offering free keyboards and other peripherals at the touch of a button. Google provides free gyms, pool tables, launderettes and massages to retain its best staff and keep them happy. Of course, these perks have a secondary purpose: they drive productivity and loyalty, and blur the line between work and play.

Most businesses can’t afford to repurpose meeting rooms as ping pong halls, but that doesn’t mean that change has to be expensive. We’re seeing more businesses offer relatively small perks: free burritos, shopping discounts and bowling trips, as well as a general re-think of the way their office space is used.

Changing Ways of Working

If more of your staff are working remotely, you’re going to be sitting in a partly empty office for much of the day. Reducing desk space and repurposing it can offer better utilisation of space, increased productivity, and a workplace that is more in tune with the millennial way of working.

For example, some businesses are splitting off a corner of the office and turning it into a soundproof booth – perfect for morning scrums and video conferences. Many are doing away with cubicles and introducing large desks that bring teams together.

More common space, coffee shop zones and outdoor facilities help to keep people stimulated and happy at work.

Does the office really have to contain banks of computers, and a fixed seat for every person you hire? Not necessarily. Changing technologies mean we all have the freedom to rethink how our office space is used.

Technology That Works For You

If you’re bringing in technologies like cloud file storage and online collaboration, do you really need vast meeting rooms? As we embrace the hosted desktop, is there any need for the 9-5? Millennials are already moving into management positions, and they are reshaping the way our offices function, which is aiding productivity and innovation.

To find out more about the cloud could drive transformation in your workplace, speak to the experts at Cloud4 today. From a handful of hosted desktops to a full virtual PBX, our solutions are driving change in businesses.

When Will Your Business Be Fully Cloud-First?

Hosted ServicesSmall businesses and startups are most able to take advantage of new cloud technologies. That’s according to an IDC report. It says that 70 per cent of SMEs now engage with the cloud in some way. SMEs are using 4 cloud apps per company, on average, while the fastest adoption is taking place among millennials: people who reached adulthood around the year 2000.

Consider the fact that many of today’s entrepreneurs can barely remember a world without the web. They are adaptable when it comes to new technology, and they are open to trying new ideas. It’s no wonder: they’ve grown up with the cloud. Millennials are already forming new companies that are disrupting established markets, and they’re using digital tools relatively freely.

If your business is to compete with these new, highly agile competitors, it needs to take a cloud-first approach to its business IT. That may mean invoking massive culture change.

Are you ready for the challenge?

Defining Cloud-First

The US government coined the term ‘cloud-first’ to encourage departments to use cloud technologies as a first option. This policy was designed to speed up migration to the cloud, therefore encouraging a more economical use of IT.

And it worked. Hundreds of US government data centres have closed, or are in the process of being decommissioned, because so many departments are leveraging cloud storage and processing power instead. The cloud is creating a less wasteful IT landscape, and delivering massive savings. Already, the US Department of Agriculture has saved $75 million by moving to the cloud, and expects to save another $125 million as its adoption strategy continues. That’s just one department of hundreds.

Here at home, the UK government also has a cloud-first policy, although it has failed to deliver the same kinds of savings as its US peers.

Is this a cultural issue, or perhaps a generational one?

Changing Times

By 2020, millennials will make up 50 per cent of the world’s workforce. And millennials are the people most likely to understand, accept and trust cloud technologies.

In contrast, look at attitudes within the UK civil service: 43 per cent of employees are still printing and posting documents to each other, because the cloud is still viewed with suspicion, or seen as a barrier to normal ways of working.

In a survey, 78 per cent of civil service IT workers were concerned about cloud security, while 68 per cent said time and effort were an issue when migrating.

As startups come to treat the cloud as a prerequisite for success, so established organisations are going to have to update their approach to IT and embrace the cloud, rather than shying from it. Startups are going to outpace non-cloud customers and gain that critical efficiency advantage.

Additionally, customers and service users are going to notice a marked difference between the companies that are cloud-first, and the ones that are not. Delivering exceptional service means giving customers the service they expect.

The First Step

All over the world, we’re seeing a digital revolution take hold. In public organisations and private businesses, cloud computing is driving efficiency and positive change. A cloud-first approach is essential if your business is going to retain its lead over competitors, particularly as agile startups threaten your lead.

For more information about our cloud-first email services, file storage and online backup, don’t hesitate to give Cloud4 a call. We can provide a single service or a bespoke package, supporting your business as it takes its first steps towards successful migration.