Modern businesses are often fragmented into office workers and homeworkers from different departments, so to keep in contact you send emails with attached documents and files which can make collaboration on projects more complex than they should be, eventually wasting time and resources.
Users in many businesses may look towards the use of public cloud storage and online sharing services such as DropBox, Microsoft SkyDrive or Google Drive, or Box. This has evoked a peak in public and hybrid cloud use within small enterprise environments.
File sharing solutions have grown within the enterprise along with BYOC (Bring Your Own Cloud) which allows employees to use their own cloud storage solution to store business data. Within the past few years, there has been a bigger push for public cloud services within enterprise environments as they are easy to manage and nearly everyone within the company knows how to use them.
However, more than three quarters of businesses have policies that prohibit the use of personal cloud services due to security risks and possible corporate data theft or loss. In fact, back in May 2014, multiple consumer and business cloud storage and file sharing services such as Dropbox and Box experienced data leaks caused by an algorithm from Google’s search engine. Links to supposedly private data was leaked into the search results of the search engine giant but was later fixed. Although the leak only happened for a short period, it was estimated a large sum of data was exposed. Both Dropbox and Box patched their services but have since lost trust from customers because of the mishap.
The other side of the cloud battle is the on premise private cloud. This can be a very expensive option and it’s a path many businesses shy from treading due to the lack of in-house experience.
Some say that a private cloud solution can be more secure though it is very rare that a business would implement the correct precautions to ensure that the data stored on the in-house server is secure, and the infrastructure has the correct levels of failover protection required.
But private cloud solutions can be hosted. Hosted SharePoint, one of the largest enterprise level cloud file sharing and collaboration tools, is a private cloud solution that integrates with Microsoft applications like Microsoft Office 2013/365 allowing users to easily share documents straight from the office suite itself. Though SharePoint is a web only application, it still offers a some great features for businesses to sink their tech teeth into.
Hosted private cloud solutions aren’t just proprietary either – they can run on pretty much anything. MyOwnCloud, for instance, is a cross-compatible Linux based cloud storage and file sharing solution designed for small businesses and offers many of the features that SharePoint but without the integration of Microsoft products. Unlike SharePoint, MyOwnCloud has its own application which creates a local folder where the users put the data they want synced. It too features a web applications with plenty of options such as password protected file sharing which can also be given an expiry data.
Finally, there’s the hybrid file sharing option. This is where a business has both a private cloud solution in-house and a public or private cloud solution that is hosted for them for certain services. This is becoming considered the “Best of both worlds” solution as it provides the security of a hosted service as well as the control of an in-house solution.
If you want to know how online file sharing and storage might benefit your business, why not download our free MyOwnCloud factsheet here.