Over recent years, the way we use cloud storage has evolved beyond the realms of simply storing data in a remote location whether for an active directory to be accessed remotely on a regular basis, or as a cloud backup solution. It has become a way of consuming our data across a variety of devices from laptops and desktops to smartphones and tablets in various ways.
The first method of accessing the data is from a file manager such as Windows Explorer or Finder on a Mac – one of the most common ways of accessing and transferring data from a device to the cloud. You simply open up a file manager and navigate to the dedicated directory that syncs directly with the cloud. From that directory (for instance /Users/<Your username>/MyFiles where “MyFiles” is a cloud directory) you can create new folders and manage your data from a single destination. By utilizing the primary file manager of an operating system, users will be more comfortable.
Though this method isn’t just limited to computers, as smartphones too are capable of managing data via file managers such as ES File Manager on Android devices. You would simply navigate to the “Cloud” tab and tap on the account you wanted. With cloud file storage systems such as MyOwnCloud, you can download a dedicated mobile application which allows you to manage your data. These apps are often better suited for many users and packed full of features.
Within these mobile apps, there are small applets which can be utilised to bring a new dimension to the end users experience, such as in-built media players, capable of streaming content directly from the cloud, or document editors allowing to edit them while you’re on the move. These mobile apps can also detect other applications which can open files from the device and automatically launch the associated application, allowing users to work from anywhere on practically any device.
Another popular method of accessing data on the go from a cloud storage facility is through a web app. This is usually a dedicated site that you connect to via a URL in a browser such as Mozilla Firefox or Chrome. They are often very straight forward and allow users to transfer data to the cloud simply by dragging and dropping files from local directories over to the browser window.
However, this method has advanced in a similar way that file systems have in recent years. The web app also has applets which allows users to stream music, view galleries and edit documents straight from their browser without the need of downloading the data in order to view it. From the web app, users can also share files and folders with other users via email, secured with a password and an expiry date. This model of cloud files sharing has greatly taken off in small businesses where employees collaborate on projects on a regular basis
Furthermore, smaller businesses have begun to realise the potential benefits of these services and the capabilities they hold for users that need their data available around the clock. With a lot of business oriented services, there are specific precautions in place to ensure that the data is secure. These include backup and recovery systems which allow version control, as well as firewall and antivirus systems to ensure that both the servers in which the service is hosted and end user are both secure.
If you feel that your business could benefit from a cloud storage and sharing solution, why not request a free trial with us today?