Will Hosted Exchange Save You Money?

JPEG image-063D6255745C-1We usually think of email as a free method of communication, but it can actually be a huge drain on resources. If you currently run an Exchange server in-house, you might be surprised how much you could save with a hosted solution.

In a climate of cuts and efficiency measures, public and private sector organisations are looking for ways to reduce cost. Maybe it’s time to re-think your email strategy and redirect the wasted cash elsewhere?

The real cost of email

For a business, the main cost of email is running a server in-house, and providing all of the infrastructure that goes with it. You need a secure network, reliable power, storage devices, and possibly air conditioning to keep the room cool. Some businesses have a small on-site server room that has to be maintained and secured, with fire suppression and alarms to protect the data.

Additionally, there’s the cost of keeping all of your server software up to date. You’ll need software licenses for your servers and per-user licenses for software, and someone to monitor, upgrade and patch as required. If you have an external company providing backup services, this adds another layer of admin and cost.

So it’s not just a case of running a server. It’s the cost of running a secure, modern and up to date infrastructure, and making sure the data on the server is always available. It’s about preventing unauthorised access, paying for licences and coming up with a workable support framework.

Even for a small business, this can cost thousands of pounds every year.

The cloud alternative

Cloud computing gives small business access to business grade infrastructure, but at a fraction of the normal cost. If you’re currently running email servers in-house, outsourcing could be a more affordable and sensible way to run your email.

With hosted Exchange, we offer a simple pricing model. Just pay for every mailbox you need. There are no licenses to run, and no servers to maintain. All of that is included in the price.

You might be concerned about having your email hosted by another company, but there’s no need to worry: all of our servers are located in a secure data centre in the UK, backed by a robust cloud infrastructure. Your users won’t see any difference in the service they receive, but they might notice that we offer superb uptime and speed, so your email is always available, 24/7/365.

Managing the cost of IT

If your IT department is struggling to access the funds it needs, streamlining your email service could be a great way to make some savings. We can offer hosted Exchange for any business, from micro-businesses and startups through to large corporations. We’ll also migrate all of your old data, so your users don’t notice any downtime.

Cloud4 are experts in business cloud services. Talk to us today about Hosted Exchange. The days of running expensive servers are over. It’s time to make the move to the cloud.

4 Ways to Ensure Your Data is Secure in the Cloud

Cloud ComputingGoogle+ is Google’s social network, and anyone with a Gmail address has a profile.  Officially, Google+ has more than 2.5 billion users, although not all of them are active. But Google+ holds some form of user data about every one of those people, and many of them have never checked their settings.

Head to your account, and you’ll be able to review Google’s data sharing defaults. A few settings will surprise you. Did you know that Google can use your public photos as background images on someone else’s TV? Or that your geographical photo metadata is shared when you send a link to a photo, by default? Granted, they’re not sinister settings, but it offers a hint as to why some people are reluctant to trust their data with the cloud.

Here are 4 simple ways to ensure your data is secure.

1. Choose a reputable business cloud provider

Getting the right provider is key to a successful cloud rollout. Look for a company with a proven track record in serving business clients. While many employees will default to using consumer products like Dropbox, this should be discouraged, since they are not designed to offer the robust SLAs that businesses require, and expect.

2 Ensure your data stays in the UK

Corporate cloud users should ensure that their data is stored in the UK. Once the data crosses a geographical boundary, such as being mirrored in another continent, legal rights and security requirements are less clear than they are if you ‘play safe’. Even within the EU, it’s difficult to ascertain exactly which laws would apply if you wanted to hold the provider liable for something. If in doubt, don’t export your data – choose a provider that stores it all within your geographical boundary.

3 Check the encryption

Cloud4’s customers benefit from the same grade of encryption that is used by British banks. When your data is at rest in our cloud storage service, we use a 128-bit encryption key, which would take 1,440,000,000 years to crack in a brute force attempt. That’s just an example; we use different types of encryption to keep your data secure in transit and at rest.

4.  Train employees to work securely

No matter how good your encryption, and your local laws on privacy, your security is only ever as good as the policies you have in the workplace. If your employees are using weak passwords, or logging on with infected mobile devices, security issues are always going to be a lingering threat. Make sure employees know how to use two-factor authentication, and make password training part of each employee’s induction phase.

Proactive data security

Cloud technology can be compliant. It can ensure privacy and security of data. Often, cloud technology is more secure than on-premise solutions it replaces, because you have the invaluable backing of a third party provider who adheres to the latest security standards. To find out more about the ways we protect your data, call Cloud4 for a chat today.

We’re ready to take your call on 0161 850 1264.