Hosted Exchange 2013 vs Office 365: The verdict

Global communicationHosted Exchange 2013 has gained a lot of traction as one of the best email solutions available for small businesses providing all the features an end user would need, wherever they are. Office 365 hasn’t stayed idled either and was hailed by many as a business computing breakthrough when it came out back in 2011. If both solutions seemingly do the same job in terms of email, what is the difference? Is there any aspect that make one better than the other for business email?

Both Office 365 and Hosted Exchange carry with them a plethora of useful tools to keep you connected with your colleagues from wherever you are. With exchange hosting, you never miss a message thanks to Microsoft Active Sync. Even if you lose connection with the internet on your phone, you would still be able to access your email and respond. Then, when you have regained access to an internet connection, it will send all of the messages you wrote and update your inbox, calendars and tasks.

Your email, calendar and tasks are synced across all of the devices that your account is connected to including smartphones, tablets, laptops and office computers. If you had your Hosted Exchange delivered in a virtual environment that too would also stay synced. This makes it easier to jump from different devices, a must for most businesses these days. You can also migrate all of your legacy data such as your public folders to the cloud.

In terms of deployment, both Office 365 and Exchange have very different rules. While with Office 365, you are given a pre-packaged solution, a bit like buying regular consumer software with pre-chosen features that might not be right for your business, Hosted Exchange 2013 can be tailored personally towards your companies’ needs and objectives. If you wanted to add a seasonal account for a limited period without being tied down with yearly contracts, you can do that. In addition, if you decide that what you initially proposed doesn’t fit your needs anymore, you can expand your services by giving yourself a bigger inbox or adding email addresses. You can control the accounts yourself within an easy to use control panel which lets you change all of the information easily.

Businesses are now looking at ways they can adapt to the constant shift in technology, leaving others in the dust. While many bigger businesses adopt Office 365 to keep up with their competition, smaller businesses can be left in the rut of static work with mobile working just out of reach and lose the flexibility larger companies can easily afford.

So in order to keep up with the competition, smaller businesses outsource their in-house Exchange server systems to save money and resources that can be put to better use within the business. By outsourcing, small businesses can improve data security and confidentiality as the data is stored in a secure datacentre that complies with ISO-27001 standards. So not only is Hosted Exchange a gateway for many SMEs to keep up with the latest technology and use it for business benefit but unlike Office 365, it keeps your data securely hosted in UK based datacentres. This gives you peace of mind that your data is never far from reach.

The cloud servers are equipped with all the right peripherals such as advanced firewalls and anti-spam filters to keep malicious content away from your business critical data. In addition, you can access your email from anywhere on practically any device from smartphones and tablets to any computer connected to the internet. There is also an automatic backup systems which keeps all of your important mission critical data backed up to the cloud as well.

The cost of deploying exchange hosting is also considerably lower than Office 365 but this is due to the many frills that it lacks in comparison. Hosted Exchange is paid off in predictable monthly instalments per inbox, making it inexpensive to run. With updates and maintenance managed in the cloud, your business can put their in-house resources to more important business objectives and long term goals. While Office 365 is set in fixed packages which cost “x” amount depending on what you need, Hosted Exchange takes a different approach. Due to the flexibility, it can cost you less than Office 365. However, both of them have a limit on the mailbox storage which is set at a maximum of 50GB.

So what is the added value of Hosted Exchange 2013?

–          Data Hosted in the UK

–          UK based and dedicated technical support

–          Personal approach and Account Manager

–          Migration fully supported

–          Easy to scale depending on requirements

The verdict? In no way is Office 365 a bad product but it can just be a bit overkill for many smaller businesses who look for unified communication tools. It is a great solutions for businesses who need a unified solution and have deep pockets to support it. However, for many smaller business, Hosted Exchange 2013 is a great service to use as a stepping stone into the cloud. With many small businesses hosting their own Exchange server looking to outsource, there has never been a better chance to migrate your existing data over to an Exchange solution.

Don’t just take our word for it, try Hosted Exchange 2013 for yourself today to find out what it can do for your business.

Published by

James Stevenson

James Stevenson is a knowledgeable tech apprentice with a real focus towards technology related content creation and blogging. With his passion towards everything cloud related, James is supporting Cloud4 Computers in Digital and Video Marketing, Social Media Marketing and blogging to provide you with the most relevant and up to date information surrounding the cloud industry.

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