We usually think of email as a free method of communication, but it can actually be a huge drain on resources. If you currently run an Exchange server in-house, you might be surprised how much you could save with a hosted solution.
In a climate of cuts and efficiency measures, public and private sector organisations are looking for ways to reduce cost. Maybe it’s time to re-think your email strategy and redirect the wasted cash elsewhere?
The real cost of email
For a business, the main cost of email is running a server in-house, and providing all of the infrastructure that goes with it. You need a secure network, reliable power, storage devices, and possibly air conditioning to keep the room cool. Some businesses have a small on-site server room that has to be maintained and secured, with fire suppression and alarms to protect the data.
Additionally, there’s the cost of keeping all of your server software up to date. You’ll need software licenses for your servers and per-user licenses for software, and someone to monitor, upgrade and patch as required. If you have an external company providing backup services, this adds another layer of admin and cost.
So it’s not just a case of running a server. It’s the cost of running a secure, modern and up to date infrastructure, and making sure the data on the server is always available. It’s about preventing unauthorised access, paying for licences and coming up with a workable support framework.
Even for a small business, this can cost thousands of pounds every year.
The cloud alternative
Cloud computing gives small business access to business grade infrastructure, but at a fraction of the normal cost. If you’re currently running email servers in-house, outsourcing could be a more affordable and sensible way to run your email.
With hosted Exchange, we offer a simple pricing model. Just pay for every mailbox you need. There are no licenses to run, and no servers to maintain. All of that is included in the price.
You might be concerned about having your email hosted by another company, but there’s no need to worry: all of our servers are located in a secure data centre in the UK, backed by a robust cloud infrastructure. Your users won’t see any difference in the service they receive, but they might notice that we offer superb uptime and speed, so your email is always available, 24/7/365.
Managing the cost of IT
If your IT department is struggling to access the funds it needs, streamlining your email service could be a great way to make some savings. We can offer hosted Exchange for any business, from micro-businesses and startups through to large corporations. We’ll also migrate all of your old data, so your users don’t notice any downtime.
Cloud4 are experts in business cloud services. Talk to us today about Hosted Exchange. The days of running expensive servers are over. It’s time to make the move to the cloud.