4 Ways to Ensure Your Data is Secure in the Cloud

Cloud ComputingGoogle+ is Google’s social network, and anyone with a Gmail address has a profile.  Officially, Google+ has more than 2.5 billion users, although not all of them are active. But Google+ holds some form of user data about every one of those people, and many of them have never checked their settings.

Head to your account, and you’ll be able to review Google’s data sharing defaults. A few settings will surprise you. Did you know that Google can use your public photos as background images on someone else’s TV? Or that your geographical photo metadata is shared when you send a link to a photo, by default? Granted, they’re not sinister settings, but it offers a hint as to why some people are reluctant to trust their data with the cloud.

Here are 4 simple ways to ensure your data is secure.

1. Choose a reputable business cloud provider

Getting the right provider is key to a successful cloud rollout. Look for a company with a proven track record in serving business clients. While many employees will default to using consumer products like Dropbox, this should be discouraged, since they are not designed to offer the robust SLAs that businesses require, and expect.

2 Ensure your data stays in the UK

Corporate cloud users should ensure that their data is stored in the UK. Once the data crosses a geographical boundary, such as being mirrored in another continent, legal rights and security requirements are less clear than they are if you ‘play safe’. Even within the EU, it’s difficult to ascertain exactly which laws would apply if you wanted to hold the provider liable for something. If in doubt, don’t export your data – choose a provider that stores it all within your geographical boundary.

3 Check the encryption

Cloud4’s customers benefit from the same grade of encryption that is used by British banks. When your data is at rest in our cloud storage service, we use a 128-bit encryption key, which would take 1,440,000,000 years to crack in a brute force attempt. That’s just an example; we use different types of encryption to keep your data secure in transit and at rest.

4.  Train employees to work securely

No matter how good your encryption, and your local laws on privacy, your security is only ever as good as the policies you have in the workplace. If your employees are using weak passwords, or logging on with infected mobile devices, security issues are always going to be a lingering threat. Make sure employees know how to use two-factor authentication, and make password training part of each employee’s induction phase.

Proactive data security

Cloud technology can be compliant. It can ensure privacy and security of data. Often, cloud technology is more secure than on-premise solutions it replaces, because you have the invaluable backing of a third party provider who adheres to the latest security standards. To find out more about the ways we protect your data, call Cloud4 for a chat today.

We’re ready to take your call on 0161 850 1264.

3 Reasons Why Professional Services Are Better With Cloud Computing

Cloud servicesAs British businesses recognise the importance of being agile, they’re choosing to outsource more tasks to professional service providers who can quickly and efficiently get the job done. If you work for one of these providers, you already know how important it is to be able to serve multiple clients efficiently.

Flexible working is an important part of professional service delivery, and cloud computing supports professional service providers in working to their strengths. Here are 3 ways you could improve your services by migrating to the cloud.

1. An Office That Follows You Everywhere

Depending on your niche, you might spend a lot of time moving from office to office, working on client sites or taking your work overseas. Micro businesses tend to take work on holiday at times, too. If you have one laptop computer, you’re setting yourself up for difficulties if that computer was ever damaged or stolen.

Look into using a hosted desktop that you can access from any computer. Our hosted desktops run in a web browser, so you can log on from practically any location. This safeguards your own equipment, cuts back on the need to find WiFi, and also means you don’t have to carry your laptop when you jet off on holiday.

2. Better Data Security

Small businesses often assume that they won’t be hacked because they don’t hold valuable data. In fact, the opposite is true. A small business computer can be a goldmine for a hacker, since you probably do business with larger companies and hold data about their policies and systems.

In order to serve clients responsibly, you need to encrypt your data, and implement two-factor authentication to prevent hackers from gaining access. Cloud storage and backup is ideal for this, as your provider handles the technical side. To be fully compliant, it’s best to pick a provider in the UK so that your data never ‘leaves’ the country.

3. Uptime

When your clients outsource to you, they will have a timeframe in mind for delivery. A computer problem can wipe out days, or weeks. In a competitive space, you really need to avoid bouts of downtime; you will lose clients as a result. It’s never your fault if your email provider goes down, but if you’re using an inadequate provider, your clients may feel you could have done more to prepare.

When shopping around for a cloud provider, look for a good service level agreement (SLA) that details the uptime and support you should expect. The best providers offer 24/7 support details, as well as a reliable service suitable for business critical applications. Hosted Exchange email offers the features of a local Exchange server without the precarious technical risk of trying to run a system in-house. Cloud4 hosts all hosted Exchange mailboxes in an ISO-27001 certified data centre, giving you peace of mind and a considerable cost saving.

We Understand Professional Services

Cloud4 offers cloud services to many professional service providers. We understand the pressures you face, and the things that can make or break your success. When it comes to IT infrastructure, you’ll find that our cloud solutions allow you to be more agile, responsive and cost effective.

Contact us today on 0800 802 1989 to find out more.