Are You Spending Too Much on IT Hardware?

UK SMEs will spend £22.8 billion on technology this year. That’s according to GE’s Capital Investment Barometer. The largest category for investment is IT hardware, which will increase by 64 per cent. SMEs say that they spend this money to upgrade their IT and enhance productivity.

In the UK, small businesses spent £10m on IT hardware in Q1 of 2014. That’s a massive amount of money that could be diverted to marketing or another essential function of the business.

Is it really worth chasing the latest and greatest IT hardware when your employees already have their own equipment? For many businesses, spending on hardware is a waste of money.

Try Bring Your Own Device

Many businesses are encouraging staff to use their personal IT hardware in the office, and are setting up formal Bring Your Own Device (BYOD) policies to govern their use. Bringing your own device to work used to be seen as a security risk, but when it’s done under a formal policy, the practice offers a number of benefits.

When employees bring their own devices to work, they can use the operating system they prefer to use, so there’s less struggle to switch to an unfamiliar system, or find training for users that struggle.

Using a hosted desktop for business tasks, your Android-loving project manager can work alongside his or her Apple-loving colleagues, or move seamlessly from one machine to the next. By providing a hosted desktop for every user, you can provide them with the Windows applications they need, even if they’re working on a Mac. If they choose to bring an iPad to work, they can log on to their desktop from their own tablet, and it gives you the opportunity to combine hot desking and remote working.

There’s a clear cost benefit to letting people bring their own devices, in terms of reduced investment. The company doesn’t have to keep upgrading its own machines, nor does it need a pool of tablets and laptops for occasional use.

Balancing the Risk

A Bring Your Own Device (BYOD) policy is a sensible way to leverage the power of the cloud, save on hardware spend, and give employees increased choice.

While some companies are nervous about having third party devices on their networks, a robust policy can ensure that data is safeguarded without restricting the use of any device. That means:

– Encrypting mobile devices

– Blocking websites that could spread malicious code

– Educating users about the risks of public WiFi networks

– Ensuring every device is locked automatically when not in use

– Using two factor authentication to safeguard company data

– Defining reasonable use of a personal device on company time, and any activities that are prohibited, such as downloading torrents, using social media, or gaming

– Listing any operating systems that are not allowed (such as very old versions of Android, which may be targets for hacking)

– Having a policy that allows company technical staff to wipe the device if it’s lost

Of course, the company may also choose to contribute to the cost of the device, or the cost of services that employees use. However, this should be structured and organised, so that only permitted devices are used.

However you approach BYOD, the hosted desktop is the cog that makes every device work together. All you need to do is draw up the policy, and cut back on your hardware spend next year.