Have you completed your annual office spring clean? Chances are you uncovered all kinds of paperwork stuffed into files; things you’d ‘get around to’; certificates for all those courses you attended; perhaps a few photos from the Christmas party that would really be best forgotten. Most of our kids have shoeboxes full of photos, drawings and pictures – objects that they might want to look back on in their later years.
Archiving is something of a human instinct, whether it’s hoarding food or saving for a rainy day. The same is true of our digital habits. As we amass more and more data, we’ve started to run out of space on our hard drives, and all of those 1s and 0s get expensive – fast.
Cloud Storage Solutions
There are various types of cloud storage, and they’re not necessarily made equal. Choose the wrong one, and you might find that your data becomes a cost burden.
At Cloud4, we offer four services in the data storage market:
- Business online backup, which backs up files and applications, and provides a version history
- Synced storage for file sharing and easy access across devices; this is called MyOwnCloud
- Network storage, a bulk storage option with a set cost per gigabyte
- FTP, which is essentially a hosted storage option for large files, using the file transfer protocol
Across these four services, we can see some distinct use cases. Synced storage for sharing is unlikely to be suitable for a company that needs a huge amount of archival space. And storing the data on a server is not desirable if you plan to give out FTP details to that space.
Hot and Not
Cold storage is, as the name suggests, a deep freeze for your data. This is a perfect example of cloud technology coming into its own. It’s great for archiving documents, such as contracts, invoices, and your accounts for the last 10 years. It can also be used for personal storage, like the archiving of digital photos.
Cold storage is cheap because it’s not designed to be accessed often. Once you place data into a cold store, you have to pay to get it back out, and retrieval might take a few hours.
A key component of cold storage is the ability to back up incrementally. The first backup – when you send all of those documents to the cold store – might take days, or weeks. After that, you’re just going to top up the new stuff; the old files will not be transferred again. We compress data before transmission to make the backups as painless as possible.
Find Out More
If you’re currently using a mass storage solution like Dropbox, you’re probably putting your data at risk. For one thing, Dropbox isn’t a backup solution. And if you pay for it, it’s not cheap. You’d be far better off using a business grade cold storage solution for your files and slashing your costs in the process.
If you’re not sure what kind of cloud storage you need, contact us at Cloud4 today. We have a wealth of experience on our website, in our FAQs and via our Live Chat, and we’ll guide you through the different services to help you get the most from the cloud.